Undersecretaries Helper Secretaries Agency and Solution Manager Local Owners Colleges Unit Superintendents Common Basic and Additional Institutes Heads All Others Anxious

1. The section of studies (DepEd) fears the encased Guidelines on the Transfer of Learners’ University Records, which establishes regular processes and standards regarding the consult, and discharge of students’ Form 137 (long-term track record) and kind 138 (review cards) to all public institutions all over the country.

2. This policy will guarantee the sleek and efficient seeking and releasing of learners’ class record without inconveniencing the learners and mom.

3. All DepEd requests and other associated issuances, regulations, and terms, and those are contradictory with this particular plan, become hereby repealed, rescinded, or improved appropriately.



I. Reason

There are two main basic school documents that show the learner’s shape and educational and extra-curricular standings: kind 137, known as the lasting report, which contains the learner’s profile and traditional scholastic record, and kind 138 and also the review credit showing the academic efficiency of a learner in a provided college year. DepEd Purchase No. 8, s. 2015, the Classroom test approach, offered the rules of the help and advice to be contained in types 137 and 138.

Kind 138 was distributed to levels 1 to 10 students every grading years while Grades 11 to 12 will get it every finish semester. At the end of the college year, Form 138 happens to be a required data for a learner enrolling to another class stage the way it additionally indicates the learner’s promotional updates. Whereas, university bodies request for the release of Form 137 of levels 1 to 12 learners exactly who move to an alternative class or changeover from elementary to alternate.

During the absence of defined protocols, the procedure of asking for and issuing of established university registers of learners changes per college. This policy shall build the operations becoming used by faculty in controlling the learner’s university records whenever students enlist, move schools, and ask for essential records for other people relevant needs.

II. Range from the Policy

The arrange aims to determine standard processes and methods within the request and release of learners’ Form 137 (fixed tape-record) plus Form 138 (Report Card) in total schools and Schools Division Offices (SDOs) nationwide.

III. Definition of Terms And Conditions

  1. Type 137 (Permanent history) – permanent school learner tape displaying the famous educational and co-curricular tape belonging to the learner
  2. Form 138 (Report credit) – file showing the scholastic abilities of a learner in certain faculty annum
  3. Acquiring University – the school asking for your long lasting documents of a transferring learner
  4. Coming college – the school publishing the permanent documents of a moving student

IV. Rules Statement

The division hereby ensures the conventional procedures and standards in requesting and issuing of learner’s faculty documents. This mechanism adheres to the DepEd’s experience, purpose and center values and subscribes to the rules of:

a. totally free, excellent basic knowledge;

b. openness and accountability;

c. Accessibility and prompt discharge of students’ school documents; and

d. safety and privacy of learners’ documents.

Guidelines on Learner’s Faculty Documents

This rules defines the standard protocols in the pass of learners’ school files. This strategy points the processes in seeking the lasting faculty record (type 137) for an effective move of records without inconveniencing the mother and father and also the learners.

To ensure the successful release and send of students’ school files, these will probably be noticed:

a. The pass of files of learners needs to be made simple and quick without encumbering the students and parents. However, this would not endanger the privacy and security of faculty files.

b. Receiving facilities shall protect all long-lasting record (type 137) of most incoming learners vendor finish of earliest grading time period. For transferred-in learners during faculty annum, transport of information shall be protected four weeks (30) from your first-day of class work.

c. Learners and/or their particular parents or protector commonly permitted to hand-carry the Permanent registers (kind 137) into obtaining university.

d. In case of unavailability of type 137 thanks to circumstances beyond the management, the state on offers (class type 5) may be used as replace, you see on facilities Division Office (SDO).

e. The student Know-how System (LIS) shall be employed as platform inside consult and release of learner faculty reports; therefore the transaction shall firmly end up being within getting and originating facilities simply.

The next procedures must certanly be followed to facilitate the consult and release system:

A. School-to-School Pass of Form 137

The bulk of operations on send of learner’s college record normally come about during enrolment course and following the best of training. To improve the easy and quick send of information, the flowchart below defines the entire process of demand and discharge of learners’ type 137between the receiving college and coming university;

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